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Position Summary
This is an exciting opportunity to provide executive administrative support to Aetna Interoperability Vice President. The ideal candidate will be a motivated, self-starter with exemplary planning and time management skills as well as the ability to work with limited direction and supervision. The selected candidate will be instrumental in management of a complex calendar, tracking key deliverables and leading the coordination of travel and expenses. This candidate must have superior written and verbal communication skills and an ability to interact with professionals at all levels of the organization while maintaining confidentiality and exercising discretion. S/he must be highly proficient with Microsoft Office programs including Outlook, Word, Excel, and have advanced knowledge of PowerPoint. The ideal candidate will have the ability to be flexible with their schedule, accommodating additional overtime hours as necessary to meet business demands.
Responsibilities
- Proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars.
- Arrange and schedule numerous meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly; demonstrate flexibility and manages the high volume of communications of phone and email.
- Arrange travel and all accommodations including comprehensive and detailed itineraries.
- Invest in relationship building with other EAs to build relationships that enable collaboration and responsiveness.
- Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner.
- Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust and support with senior leaders.
- Responsible for executing complex meeting/event preparation, including (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink.
- Coordinate on-boarding and off-boarding of leaders, consultants, and colleagues, including hardware installation request/repair, space planning, etc.
- Manage general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.
- Occasional meeting minutes, or attend meetings and take action items for follow up calls.
- Manage department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools.
- Create and edit presentations, agendas, spreadsheets, communications, databases, and reports.
- Prioritize and track deliverables, manage project timelines, deadlines and requests.
- Participate in meetings, take notes and disseminate information to relevant stakeholders, including weekly email updates. Responsible for drafting and editing correspondence.
- Manage special projects as designated and assist other department members as necessary.
- Perform other duties as assigned and assist with special projects as needed.
- Prompt team with HR/Training, town hall, etc deadlines and obligations.
Required Qualifications
- 5 years administrative experience supporting senior leadership.
- Experience with Microsoft Office tools such as Word, Excel, Outlook and PowerPoint.
- Previous experience maintaining executive’s phone, calendar, work and travel schedules using Microsoft Outlook.
- If near a corporate hub location (CT or RI), the expectation is to be hybrid if within a certain radius.
Preferred Qualifications
- Strong interpersonal skills, including a professional phone manner and in-person presence.
- Highly proficient with Microsoft Office programs including Outlook, Word, and Excel with advanced knowledge of PowerPoint.
- Ability to work with and maintain confidential information.
- Experience taking detailed notes and extracting action items.
- Ability to understand priorities and adjust meetings and content appropriately.
- Ability to work independently.
Education
Pay Range
The typical pay range for this role is:
$22.59 - $53.95
This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above.
In addition to your compensation, enjoy the rewards of an organization that puts our heart into caring for our colleagues and our communities. The Company offers a full range of medical, dental, and vision benefits. Eligible employees may enroll in the Company’s 401(k) retirement savings plan, and an Employee Stock Purchase Plan is also available for eligible employees. The Company provides a fully-paid term life insurance plan to eligible employees, and short-term and long term disability benefits. CVS Health also offers numerous well-being programs, education assistance, free development courses, a CVS store discount, and discount programs with participating partners. As for time off, Company employees enjoy Paid Time Off (“PTO”) or vacation pay, as well as paid holidays throughout the calendar year. Number of paid holidays, sick time and other time off are provided consistent with relevant state law and Company policies.
For more detailed information on available benefits, please visit Benefits | CVS Health
We anticipate the application window for this opening will close on: 12/13/2024
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.
