Job Overview
We are thrilled to announce an opening for a Part-Time Administrative Assistant! We seek a meticulous and highly organized professional to join our dedicated team. The ideal candidate will possess experience in QuickBooks invoicing and a robust administrative background, specifically in managing contracts related to School Bus Transportation and out-of-district student transportation. This role offers the flexibility of being partially or fully remote, allowing you to collaborate closely with our team to ensure seamless operations and effective financial oversight.
Key Responsibilities
- Utilize QuickBooks to create and distribute client invoices on a monthly basis or as required.
- Monitor payment statuses and proactively follow up on outstanding invoices.
- Maintain meticulous records of all invoicing and payment transactions.
- Engage with school districts to explore potential contracts and bids.
- Oversee student and driver schedules to guarantee adequate shift coverage.
- Efficiently manage email and phone communications.
- Coordinate and schedule meetings and appointments with precision.
- Prepare and maintain essential documents, including spreadsheets and reports.
- Assist in organizing and managing company files and records.
- Provide general support to team members as needed.
Required Skills
- Proficiency in QuickBooks for invoicing and financial management.
- Strong computer skills, particularly in Microsoft Word, Outlook, and PowerPoint.
- Exceptional time management abilities and organizational skills.
- Capability to prioritize tasks effectively.
- Familiarity with standard office equipment such as printers and fax machines.
Qualifications
- High school diploma or GED required; an associate degree or relevant administrative training is preferred.
- Demonstrated experience as an Administrative Assistant or in a comparable role.
- Highly organized with a keen attention to detail.
Career Growth Opportunities
Join our organization and unlock your potential for professional development and career advancement. We are committed to investing in our employees, providing pathways for growth and skill enhancement.
Company Culture and Values
We pride ourselves on fostering a supportive and collaborative work environment that values diversity and inclusion. Our team is dedicated to achieving excellence and making a positive impact in our community.
Employment Type: Temporary
