Job Title: Part-Time Administrative Assistant - Remote
Job Overview
We are in search of a dedicated, detail-oriented, and exceptionally organized Part-Time Administrative Assistant to join our team. The successful candidate will possess experience in QuickBooks invoicing, administrative functions, and management of school transportation contracts. This role is pivotal in ensuring seamless operations and accurate financial oversight. Notably, this position offers flexibility with the option for full or partial remote work.
Key Responsibilities
- Generate and dispatch invoices through QuickBooks on a monthly basis or as required.
- Monitor payments and follow up on overdue invoices to ensure timely collection.
- Maintain precise records of all invoicing and transactions.
- Engage with school districts to explore potential contracts and bids.
- Organize schedules for students and drivers to assure appropriate shift coverage.
- Promptly address emails and phone inquiries.
- Coordinate and schedule meetings, appointments, and events.
- Prepare and oversee reports, spreadsheets, and other key documents.
- Assist in the organization and management of company files and records.
- Support team members in enhancing overall operational efficiency.
- Handle incoming phone calls and direct them accurately.
- Coordinate meetings and accurately document minutes.
- Compose and distribute emails, memos, and letters as necessary.
- Contribute to company reports and maintain an orderly filing system.
- Aid in updating and refining office procedures and documentation.
Required Skills
- Proficiency in QuickBooks invoicing.
- Strong computer skills, particularly in Microsoft Word, Outlook, and PowerPoint.
- Exceptional organizational and time management capabilities, with the ability to effectively prioritize tasks.
- Familiarity with standard office equipment such as printers and fax machines.
Qualifications
- High school diploma or GED is mandatory; an associate’s degree or formal administrative training is preferred.
- Prior experience as an Administrative Assistant or in a comparable administrative position is essential.
Career Growth Opportunities
This part-time role presents avenues for professional growth, allowing individuals to enhance their skills and assume additional responsibilities within the team as they gain experience.
Compensation And Benefits
- Competitive salary commensurate with experience.
- Paid time off to support work-life balance.
- Flexible work-from-home options are available.
If you are seeking a fulfilling part-time role that fosters career advancement while contributing to a vibrant team environment, we would be eager to receive your application!
Employment Type: Part-Time
