Provides high-level administrative support to a company's senior executives, managing their calendars, communications, travel arrangements, and other critical tasks, often requiring discretion with sensitive information, while prioritizing and filtering incoming requests to ensure the executive's time is used efficiently;key responsibilities include scheduling meetings, coordinating travel, managing email correspondence, preparing documents, and handling confidential matters.

Responsibilities may include:

Meeting Preparation:Setting up meeting agendas, preparing materials, taking minutes, and following up on action items.

Document Management:Drafting emails, letters, reports, presentations, and other documents on behalf of the executive.
Office Management:Ordering supplies, managing office logistics, and coordinating with other departments
Confidentiality:Maintaining discretion with sensitive information

Project Assistance:Supporting on special projects as needed

Calendar Management:Maintaining and managing the executive's calendar, scheduling meetings, appointments, and prioritizing tasks.
Communication Management:Handling incoming calls, emails, and correspondence, filtering and routing information as needed.

Advance Microsoft skills
Heavy calendar management
Ability to manage conflicting priorities
Intermediate Excel skills
Exceptional customer service skills
Exceptional communication skills (written/verbal)
Exceptional organization skills
English language skills (written/spoken)

GRACE STAFFING SERVICES LLC

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