Project Administrator - Construction

Top Reasons To Work With Our Client

• Medical Insurance
• Vision Insurance
• Dental Insurance
• 401(k)
• Paid Maternity Leave
• Disability Insurance
• Paid Paternity Leave
  
  

Job Summary

We're seeking a Project Administrator to support the Project Team with all administrative tasks related to Construction, RF Shielding, and Radiation Shielding projects. This role involves handling tasks from contract initiation to project closure, including billing, payroll processing, accounts payable, and project documentation coordination.

Key Responsibilities

• Support the Project Team with administrative tasks for Construction, RF Shielding, and Radiation Shielding projects
• Manage monthly billing, including store material billing
• Process monthly Certified / OCIP Payroll and weekly Field Payroll
• Assist with accounts payable invoicing through Concur
• Prepare AIA Subcontracts for Subcontractors & Jobs
• Manage payment and performance bond requests
• Assist Finance with yearly audit preparation
• Coordinate Willis Insurance requests
• Perform month-end reconciliation
• Assist with new job startups
• Coordinate DocuSign for document signatures
• Generate AP selections reports for Finance
• Handle accounts receivable collections
• SAP Concur Invoice Processing
  
  

Required Qualifications

• Background in construction
• Knowledge of Billing Portals
• Familiarity with OCIP and Certified Payroll Portals
• Proficiency in Autodesk, DocuSign, Concur, Ceridian, AIA software, and NetSuite
• Notary Certification
  
  

Please submit your resume for consideration. Qualified candidates will be contacted directly after the review process.

Skills: netsuite,billing portals,construction knowledge,accounts payable,project,payroll processing,payroll,autodesk,construction,aia software,ocip and certified payroll portals,notary certification,administrative tasks,docusign,administrative,insurance,billing,concur,shielding,ceridian,project documentation coordination