This is a remote position.

DISCLAIMER: This job posting is intended for active pooling of candidates who will become part of our talent pool. Your qualifications will be assessed against both current and future job openings. Should your application align with a role that corresponds to your skills and experience, and an opportunity arises, our recruitment team will reach out to you immediately. Please note that this does not guarantee immediate placement or contact. Additionally, we exclusively consider applications from individuals who are currently reside in the US/Canada during their application process.

Salary: $65,000 - $75,000 per annum

Experience Required: Minimum 1 year of project experience

Responsibilities:

Executive Assistant Support
Regular client interfacing (via phone/video conference)
Email management (checking/organizing one or more inboxes for each client)
Calendar management (coordinate internal and external meetings for multiple executives, manage hectic and complex calendars)
Preparing materials such as presentations, expense reports, spreadsheets, documents, etc.
Travel management (researching itineraries, making reservations, booking international and national flights, etc.)
Assist with the development of communications and content (e.g. webinars, newsletters, emails, website content)
Research tasks
Support implementing digital marketing plans (i.e. scheduling newsletters or social media posts, etc)
Operations Support - creating/executing/maintaining standard operating procedures, workflows, and processes
Admin tasks associated with CRM software

Key Attributes

Confident, decisive, and experienced communicator with strong written and verbal skills that can use tact and diplomacy when interfacing with different personalities
Professional and friendly demeanor
Detail-oriented and able to work efficiently with minimal errors
Proactive and willing to suggest additional areas of responsibility that can be delegated
Independently seek to identify and resolve problems by being a creative and proactive problem-solver - be solutions-focused
Ability to work in a fast-paced virtual environment, manage priorities/deadlines accordingly
Tech-savvy, eager, and quick to learn new technology
Capable of performing duties with a high level of confidentiality and discretion while exhibiting integrity and trustworthiness with sensitive information
Cope well with ambiguity and changes in direction as solutions are developed
Ambitious, engaging, positive self-starter, flexible, patient, and open-minded with a great attitude

Qualifications

Previous experience managing multiple clients, accounts, and projects required
2+ years of providing complex calendar management and email management required
Experience with creating travel arrangements and compiling expense reports
Available to complete work, communicate via email, have Zoom meetings etc.
Mac (preferred) or Personal Computer (including webcam) with the most recent version of MS Office installed (all programs; PowerPoint, Word, Excel, and Outlook)
A fast and reliable internet connection
Smartphone with email capabilities and the ability to download various apps
Preference to candidates proficient in common online programs/software used by small business owners.
Technology confident - including but not limited to Microsoft Office, Google Suite, and common CRM and Project Management platforms

Bachelor’s degree preferred

HireMeFast LLC

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